Last Updated: February 20, 2026

Privacy Policy for SnapFill Pro

At SnapFill Pro ("we," "us," or "our"), your privacy is our foundational design principle. This Privacy Policy outlines how our Chrome Extension interacts with your data, reinforcing our commitment to a Local-First, Zero-Retention architecture.

Unlike traditional web applications, SnapFill Pro does not use a centralized server to store your personal information. Your data stays where it belongs: under your control, on your device.

1. Core Privacy Philosophy: Local-First

SnapFill Pro is engineered to be a "Privacy-Native" tool.

No Central Database: We do not maintain any cloud database of user profiles.
No User Accounts: We do not require you to create an account with us, meaning we never collect your email, name, or identity in our own systems.
Total Physical Isolation: Your data is stored within your own browser's sandboxed environment.

2. Information We Process and Store

When you use SnapFill Pro, you input various types of information to enable AI-powered job application assistance. This data is handled as follows:

A. Personal & Career Data

This includes your name, contact information, employment history, education milestones, certifications, and project portfolios.

Storage: Stored exclusively in your browser's chrome.storage.local.
Usage: Used to populate your sidebar for easy access and to provide context to AI drafting tools.

B. Resume Files

Binary files (PDFs) that you upload to the Extension.

Storage: Stored in a local IndexedDB instance on your machine.
Usage: Used to provide specific resume context for JD analysis and AI response generation.

C. AI Configuration Data

Your API endpoints and API keys for providers like OpenAI or Google Gemini.

Storage: Stored in chrome.storage.sync (allowing cross-device use) or chrome.storage.local.
Security: These keys are never transmitted to us. They are only sent directly to the AI provider during a request.

3. Data Collection Audit

Data Category	Collection Status	Handling / Justification
PII (Personally Identifiable Info)	LOCAL ONLY	Stored on the user's device for form auto-filling. Never synchronized with SnapFill.
Health Information	NOT COLLECTED	Not relevant to job applications.
Financial/Payment Info	NOT COLLECTED	Paid features use external providers; we never see credit card data.
Authentication Information	LOCAL ONLY	AI API Keys are stored in secure browser storage only.
Personal Communications	NOT COLLECTED	We do not read emails, messages, or social feeds.
Location	NOT COLLECTED	We do not use GPS or IP-based tracking.
Web History	NOT COLLECTED	We do not track which sites you visit or your browsing habits.
User Activity	UI ONLY	Anonymous value counters tracked locally to show milestones.
Website Content	Surgical / Ephemeral	Only Job Descriptions on pages the user has manually whitelisted are read.

4. How Data is Shared with AI Providers

The Secure Bridge: When you trigger an AI action, the Extension selects relevant snippets of your profile and the Job Description from the current tab.
Direct Communication: This data is sent via HTTPS directly from your browser to the AI provider (e.g., OpenAI or Google) using the API Key you provided.
Zero-Retention Pipeline: SnapFill Pro does not sit in the middle of this transaction. We do not log, inspect, or intercept the content of these AI requests or responses.
Third-Party Policies: Data shared with AI providers is subject to their respective privacy policies. We recommend reviewing the policies of OpenAI or Google Gemini regarding their "API Data Usage."

5. Tracking and Analytics

No Cookies: We do not use cookies or local storage for tracking purposes.
No Analytics: We do not use Google Analytics, Mixpanel, or any other tracking pixels.
No Background Heartbeats: The extension does not "phone home" to report on your usage habits.

6. Security Measures

Encryption: Your data is protected by the standard encryption provided by your operating system and Chrome's sandboxing technology.
Permission Scoping: We adhere to the "Principle of Least Privilege," requesting only the permissions necessary to interact with job boards you explicitly authorize.
API Key Handling: We do not log your API keys to the browser console or any external service.

7. User Control and the Right to be Forgotten (GDPR/CCPA)

We fully comply with global privacy regulations, including GDPR and CCPA, by giving you absolute control over your data.

The "Atomic Wipe" Feature

You have a permanent 'Nuclear Option' to delete all your data instantly.

Action: In the Extension Dashboard, under Manage Users, clicking "Clear All Data" initiates a total purge.
Effect: This function programmatically deletes:
1. All chrome.storage.local data.
2. All chrome.storage.sync data (including API keys).
3. The entire IndexedDB database containing your resume files.
Result: After this process, the extension reloads in a "factory-fresh" state with zero traces of your previous usage.

8. Changes to This Policy

We may update this Privacy Policy to reflect changes in our practices or the evolving regulatory landscape. Any updates will be reflected by the 'Last Updated' date at the top of this document. Since we do not have your email, it is your responsibility to check this policy for changes.

9. Contact Us

Because SnapFill Pro is a local-first tool, we do not have access to your account or data. For general inquiries or technical support regarding privacy, please visit our Support page.

Visit Support Page →